If there is a button labeled Connection Test, select this button to verify that the copier can connect to the SMTP server. If the port your server uses is different than the default port ( 25 if not using SSL, or 465 if SSL is enabled) enter the correct port number on this screen as well. (If you don't have DNS configured, you will need to enter the SMTP server's IP address instead of its name.) Underneath the name, select SSL if your server requires it (and if it appears as an option - some of the older copiers will not have the SSL option). Select SMTP Server and input your email server's host name. Then on the touch screen, select System Settings and select the File Transfer tab.Īlmost all of the email settings you will need are located on this page.
To begin programming your copier for scanning to email, press the User Tools/Counter button on the copier's operation panel. These steps are nearly identical for all Ricoh MP series copiers except for some of the smaller models - such as the MP 2500, MP 2000, MP 171, MP 301, and a few others - but for those models the steps will still be quite similar.
Instructions for doing so can be found here: How to use Gmail as a free email server for your scanner.Įntering this information into the copier is not hard to do, and the steps below will show you exactly where to enter everything. If you don't have an email server but you have a Gmail account, you can use Google's SMTP server for scanning to email through your Gmail account. All you'll need is some information about your email server - server name, authentication credentials, SMTP port number, and any protocols that it requires (other than SMTP). If your Ricoh MP series copier is connected to your network, you can set it up to be able to scan documents or images to email (assuming you have an active email server) with just a few steps.